Admin Executive APPLY NOW

Omnimatics is looking for an Admin Executive who is an all-rounder. You will be responsible for the daily administrative activities of the executive offices. You’ll be juggling a series of task so you must be a great multi-tasker. Sometimes these responsibilities may go beyond business and may overlap into personal assistance. You will be highly relied on for day-to-day operations.

Responsibilities:

• Provide administrative support to the daily operations of the company and ensure compliance with company procedures and policies
• Answering incoming calls; taking messages and re-directing calls as required
• Dealing with email inquiries
• Draft email/correspondence, contract/agreement, and office policies and procedures
• Calculating and checking to make sure payments, amounts and records are correct
• Handle subscription and operations platform (managing and data-entry and billing)
• Maintain proper filing and retrieval system in relations to company documents including report, correspondences, memo, minutes of meeting etc
• Procure supplies and services required by the company 
• Organise and schedule appointments / interviews
• Prepare regular and ad hoc administration report for proper control and management review 
• Keep reviewing administration workflow to enhance efficiency and accuracy 
• Required to drive around KL and Selangor area with own vehicle to perform work as needed
• Required to be hands-on with parent company’s policies and procedures and to liaise with them on day-to-day operations (HR, Finance, Procurement, Legal and IT)
• Maintain brand consistency
• Work independently when required, and continuously learn and improve work-related skills
• Manage and update requirement specification and status of tasks assigned to you in company-specified issue tracking systems on a day-to-day basis
• Manage multiple tasks efficiently
• Manage goals (ROI and KPI)
• Maintain an orderly manner for storage of work-related files and folders
• To perform ad hoc and other projects that may be required by the company

Requirements:

• Qualification: At least Diploma / Advanced / Higher / Graduate Diploma in Business Studies / Administration / Management, Secretarial or equivalent
• At least 3 years of working experience in related field
• Basic experience in HR, Finance, Procurement and Legal is required
• Extensive software skills, internet research abilities and strong communication skills are required
• Able to use MS Office, Word, Excel, PowerPoint and is able to familiarise with company apps to manage administrative work
• Has an interest in the Automotive, IoT and big data industry
• Excellent writing and editing skills in English. Added languages are a plus
• Must be proactive and not reactive
• Great time-management and organisation skills
• Up-to-date with the latest trends and best practices in administrative work
• Has an interest in "IoT" and the automotive industry
• A "go-getter" attitude and works well with a bunch of different characters and the hunger to learn more
• Possess qualities of multiculturalism and open-mindedness
• Must maintain confidentiality
• Our fast-paced environment requires you to be a fast learner, independent and a team player
• Able to inspire and aspire and practice the company’s core values
• Be flexible to work out of the assigned scope of responsibilities