Admin Executive APPLY NOW

Omnimatics HQ, Seri Kembangan
Operations
Mon, May 31, 2021

Omnimatics is looking for an Admin Executive who is an all-rounder. You will be responsible for the daily administrative activities of the executive offices. You’ll be juggling a series of task so you must be a great multi-tasker. Sometimes these responsibilities may go beyond business and may overlap into personal assistance. You will be highly relied on for day-to-day operations.

Responsibilities:

  • Provide administrative support to the daily operations of the company and ensure compliance with company procedures and policies
  • Answering incoming calls; taking messages and re-directing calls as required
  • Dealing with email inquiries
  • Draft email/correspondence, contract/agreement, and office policies and procedures
  • Calculating and checking to make sure payments, amounts and records are correct
  • Handle subscription and operations platform (managing and data-entry and billing)
  • Maintain proper filing and retrieval system in relations to company documents including report, correspondences, memo, minutes of meeting etc
  • Procure supplies and services required by the company 
  • Organise and schedule appointments / interviews
  • Prepare regular and ad hoc administration report for proper control and management review 
  • Keep reviewing administration workflow to enhance efficiency and accuracy 
  • Required to drive around KL and Selangor area with own vehicle to perform work as needed
  • Required to be hands-on with parent company’s policies and procedures and to liaise with them on day-to-day operations (HR, Finance, Procurement, Legal and IT)
  • Maintain brand consistency
  • Work independently when required, and continuously learn and improve work-related skills
  • Manage and update requirement specification and status of tasks assigned to you in company-specified issue tracking systems on a day-to-day basis
  • Manage multiple tasks efficiently
  • Manage goals (ROI and KPI)
  • Maintain an orderly manner for storage of work-related files and folders
  • To perform ad hoc and other projects that may be required by the company

Requirements:

  • Qualification: At least Diploma / Advanced / Higher / Graduate Diploma in Business Studies / Administration / Management, Secretarial or equivalent
  • At least 3 years of working experience in related field
  • Basic experience in HR, Finance, Procurement and Legal is required
  • Extensive software skills, internet research abilities and strong communication skills are required
  • Able to use MS Office, Word, Excel, PowerPoint and is able to familiarise with company apps to manage administrative work
  • Has an interest in the Automotive, IoT and big data industry
  • Excellent writing and editing skills in English. Added languages are a plus
  • Must be proactive and not reactive
  • Great time-management and organisation skills
  • Up-to-date with the latest trends and best practices in administrative work
  • Has an interest in "IoT" and the automotive industry
  • A "go-getter" attitude and works well with a bunch of different characters and the hunger to learn more
  • Possess qualities of multiculturalism and open-mindedness
  • Must maintain confidentiality
  • Our fast-paced environment requires you to be a fast learner, independent and a team player
  • Able to inspire and aspire and practice the company’s core values
  • Be flexible to work out of the assigned scope of responsibilities


2021-05-31|||Omnimatics HQ, Seri Kembangan|||Operations||||||3n3PXpTbaf2-Yv5h|||OTHER|||MYR|||HOUR|||single||||||||||||false

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